Employers and Volunteer Organisations: Managing WWC Check Applications and Cards


A person must apply for a WWC Check:

- if they currently engage in
child-related work ; or
- if they are about to commence
child-related work .

Employers and volunteer organisations should consider advising the person that permanent or continuous employment in child-related work is dependent on a successful WWC Check.

How to Apply

  1. Obtain a WWC Check application form . WWC Check application forms are available from authorised Australia Post outlets or by contacting the WWC Screening Unit.
  2. Applicant in child-related work completes the WWC Check application form. View a sample application form here. Applicants must apply using their full name which matches the name on their identification documents.
  3. You (employer or volunteer organisation representative) complete Parts 5 and 6 and sign Part 7 of the individual's application form, verifying that the information provided is correct and the person is in child-related work.
  4. Applicant lodges their WWC Check application form at an authorised Australia Post outlet. The WWC Check currently costs $80.00 for paid employees and $10.80 for volunteers and students on unpaid placement and is payable on lodgement.
  5. Applicant provides 100 points of identification when lodging their application form. For a list of acceptable documents see the sample application form. The applicant must also provide 100 points of identification including at least one form of photographic identification and proof of current address.

NOTE: If an applicant does not have any photographic identification, they can provide a recent photograph that has been signed on the back by an authorised witness as indicated below:
"This is a true image of (name of applicant), name of person identifying applicant, position/role of person signing, date of signing.


Having difficulty applying?


What to do when the WWC Card Expires

A
WWC Card expires after three years. Card holders must re-apply to continue child-related work.

  • Card holders will receive a reminder letter approximately three months prior to their WWC Card expiry.
  • Card holders should re-apply at least one month before their WWC Card expires.
  • The application process is the same as for the first application. Obtain a WWC Check application form. WWC Check application forms are available from authorised Australia Post outlets or by contacting the WWC Screening Unit.
  • Applicant completes the WWC Check application form. View a sample application form here. Applicants must re-apply using their full name which matches the name on their identification documents.
  • Employer or volunteer organisation completes Parts 5 and 6 and signs Part 7 of the applicant's form, confirming that the person is in child-related work.
  • Applicant lodges the WWC Check application form at an authorised Australia Post outlet. The WWC Check currently costs $10.80 for volunteer and students on unpaid placement and $80.00 for paid employees and is payable on lodgement.
  • The card holder's reminder letter will outline the application identification requirements. In some cases the applicant will be required to provide 100 points of identification when lodging their application form. For a list of acceptable documents see the sample application form. It is important to provide at least one form of photographic identification and proof of current address.


How to Check a WWC Card is Valid

Some people may already hold WWC Cards when they start child-related work for your organisation. It is vital that you check that their WWC Cards are valid, as cards expire every three years and the WWC Screening Unit can cancel cards in some situations.

You can check the validity of a WWC Card by using the “Check the Validity” function on each page of this website:

  • Type the WWC Card number in the 'Check the Validity' box.
  • Press 'Go'.
  • A valid result means the student's card is current and they can continue child-related work. If a 'not valid' result appears please contact the WWC Screening Unit.

    In this circumstance it is important to:

    • Sight the person's original WWC Card.
    • Keep a photocopy of the original Card.
    • Notify the WWC Screening Unit that the card holder is now engaged in child-related work with your organisation. This allows the WWC Screening Unit to advise you about any change in status of the person's WWC Card.

    Validating a WWC Card does not give you any personal details of the card holder therefore it is important you know that the card number you are checking relates to the correct person.